How to use the invoice generator
- Fill in your details, your customer's details and what you're charging for. The preview updates as you type.
- Click Print or save as PDF. In the print window, choose "Save as PDF" to get a file you can email.
- Next time, click Start next invoice. Your own details stay, the invoice number goes up by one, and the customer and lines are cleared.
Your details are saved in this browser only. If you clear your browser data or use another device, they won't be there.
What to put on an invoice
A clear invoice gets paid faster. Include:
- A unique invoice number (the tool counts them up for you)
- Your name or business name, address and contact details
- Your customer's name and address
- The date of the invoice, and the date you did the work or supplied the goods
- A clear description of what you're charging for, and the amounts
- The total due, when it's due and how to pay you
If you're a limited company, there are extra details to include. If you're VAT-registered, a VAT invoice needs more details too. See invoicing and taking payment on GOV.UK.
Getting paid on time
- Agree payment terms before you start, and put them on the invoice. 14 or 30 days is common.
- Send the invoice as soon as the work is done.
- Keep a copy of every invoice you send, and note when each one is paid.